Effective August 17, 2026
This policy applies to the Charles County Built This website at charlescounty.builtthis.ai and its registration and reservation-management tools. Charles County Built This is hosted by Voice of Indian Head and the United States Bomb Technician Association (USBTA). In this policy, “we” means the Charles County Built This event team. This policy does not cover the personal projects you create, your own device or AI accounts, or third-party websites and services.
Information we collect
Information you provide. When you register or manage a reservation, we collect the reservation owner’s name, email address, optional phone number, age group, experience level, project interests, AI-account readiness, accommodation requests, photo preference, and consent acknowledgement. We also collect the names and age groups of additional attendees, their optional email addresses and phone numbers, and a parent or guardian name for attendees ages 13–17.
You create a password to manage your reservation. We store a one-way password hash, not the readable password. If you request a password reset, we temporarily store a reset token. Please do not put medical records, passwords, financial information, government identifiers, or other sensitive information in an accommodation request.
Information collected automatically. Our server receives technical information such as your IP address, browser user agent, request time, and ordinary server logs. We use an essential session cookie for form security, reservation access, and administrative sign-in. The cookie expires when the browser session ends. We do not use this site’s code for advertising cookies, behavioral advertising, or marketing pixels.
How we use information
- Process registrations, assign confirmed or waitlist status, and manage event capacity.
- Send confirmations, password-reset messages, setup guidance you request, and operational event updates.
- Let you review, update, or cancel your reservation.
- Plan for accessibility, dietary needs, age requirements, and photo opt-out requests.
- Prevent abuse, secure the site, troubleshoot problems, and maintain event records.
- Use aggregated or de-identified information to improve future community events.
How we share information
We may share registration information with authorized members of the event team, Voice of Indian Head, USBTA, and event service providers only as reasonably needed to operate the event and website. Service providers may include website hosting and email-delivery providers. We may also disclose information when required by law, to protect safety or rights, or in connection with investigating misuse.
We do not sell, rent, or trade personal information, and we do not use registration information for targeted advertising. We do not collect payment-card information on this site.
Third-party services and links
The home page embeds a map from OpenStreetMap, and site pages load fonts from Google Fonts. Those providers may receive technical information such as your IP address, browser information, and the referring page under their own privacy practices. Links to hosts, mapping services, and AI providers take you to services we do not control. Your use of an AI service is governed by the terms and privacy policy you agree to with that provider.
Teens and children
The event is for people age 13 or older. Attendees ages 13–17 must attend with a parent or guardian, and the reservation form requires the guardian’s name. We do not knowingly collect personal information from children under 13. If we learn that we have done so, we will delete it.
Photos and video
Photography or videography may take place at this public event by attendees, hosts, or event sponsors and may be shared afterward. You can request that your group not be included by selecting the photo opt-out during registration or contacting us. We will make reasonable efforts to honor the request, but we cannot control photography by every attendee in a public setting.
Retention and security
We keep information only as long as reasonably needed to operate and follow up on the event, maintain appropriate business and security records, resolve disputes, and meet legal obligations. Backup copies and server logs may remain for a limited period after active records are removed. We use safeguards including encrypted connections, access controls, hashed passwords, session protections, and two-factor authentication for event administrators. No method of storage or transmission can be guaranteed completely secure.
Your choices
You can use the reservation-management tools to correct many details or cancel your reservation. To request access, correction, or deletion, to change a photo preference, or to stop nonessential email, contact us. Deleting information needed to administer an active reservation may require us to cancel that reservation. Rights may vary by location, and we will respond as required by applicable law.
Changes and contact
We may update this policy as the event or website changes. The effective date above shows the latest revision. Questions or privacy requests may be sent to privacy@voih.org.