Effective September 15, 2026
This policy applies to the Charles County Built This website at charlescounty.builtthis.ai and its registration and reservation-management tools. Charles County Built This is hosted by Voice of Indian Head and the United States Bomb Technician Association (USBTA). In this policy, “we” means the Charles County Built This event team. This policy does not cover the personal projects you create, your own device or AI accounts, or third-party websites and services.
Information we collect
Information you provide. When you register or manage a reservation, we collect the adult reservation owner’s name, email address, optional phone number, age group, U.S. citizenship status, experience level, project interests, AI-account readiness, accommodation requests, and consent acknowledgement. An accommodation request may include a request not to appear in organizer-managed photography. For additional adult attendees, we collect a name, age group, and U.S. citizenship status and may collect optional contact details. For each child or teen under 18, we store only the placeholder name “Minor Child,” the selected age group, U.S. citizenship status, and the parent or legal guardian’s name. The form makes minor identity and contact fields read-only, and the server discards any minor name, email address, or phone number submitted through a crafted request.
You create a password to manage your reservation. We store a one-way password hash, not the readable password. If you request a password reset, we temporarily store a reset token. Please do not put medical records, passwords, financial information, government identifiers, or other sensitive information in an accommodation request.
Information collected automatically. Our server receives technical information such as your IP address, browser user agent, request time, and ordinary server logs. We use an essential session cookie for form security, reservation access, and administrative sign-in. The cookie expires when the browser session ends. We do not use this site’s code for advertising cookies, behavioral advertising, or marketing pixels.
How we use information
- Process registrations, assign confirmed or waitlist status, and manage event capacity.
- Send confirmations, password-reset messages, setup guidance you request, and operational event updates.
- Let you review, update, or cancel your reservation.
- Plan for accessibility, dietary needs, age requirements, and photography requests.
- Provide the host facility with required advance notice when an attendee is not a U.S. citizen.
- Prevent abuse, secure the site, troubleshoot problems, and maintain event records.
- Use aggregated or de-identified information to improve future community events.
How we share information
We may share registration information with authorized members of the event team, Voice of Indian Head, USBTA, event service providers, and host-facility personnel only as reasonably needed to operate the event and website. This includes sharing the limited attendee information needed for facility access and required advance notice of non-U.S. citizenship. Service providers may include website hosting and email-delivery providers. We may also disclose information when required by law, to protect safety or rights, or in connection with investigating misuse.
We do not sell, rent, or trade personal information, and we do not use registration information for targeted advertising. We do not collect payment-card information on this site.
Third-party services and links
The home page embeds Google Maps, and site pages load fonts from Google Fonts. Google may receive technical information such as your IP address, browser information, and the referring page under its own privacy practices. Links to hosts, mapping services, and AI providers take you to services we do not control. Your use of an AI service is governed by the terms and privacy policy you agree to with that provider.
Children and teens
Children in Kindergarten and up and teens may participate only as part of a reservation managed by an adult, with no more than two minors per adult who will be present. For a minor, the registration system stores the placeholder name “Minor Child,” the selected age group, U.S. citizenship status, and the parent or legal guardian’s name so we can administer the reservation, meet facility-notice requirements, plan age-appropriate participation, and confirm the required continuous supervision. It does not retain the minor’s actual name, email address, or phone number. The guardian remains responsible for the family team’s device and AI account and for complying with the provider’s current terms, age restrictions, permission requirements, and privacy rules. Ages 13–17 may use a tool hands-on when those rules permit it and required guardian permission is in place. For ages 5–12, the adult operates unless the provider expressly supports supervised child access.
Photos and video
Photography or videography may take place at this public event and may be shared afterward. Organizers will manage event-team photography with special care to protect minors. You may request not to appear in organizer-managed photos through the RSVP accommodations field or by contacting us. We will make reasonable efforts to honor the request, but we cannot control photography by every attendee in a public setting.
Retention and security
We keep information only as long as reasonably needed to operate and follow up on the event, maintain appropriate business and security records, resolve disputes, and meet legal obligations. Backup copies and server logs may remain for a limited period after active records are removed. We use safeguards including encrypted connections, access controls, hashed passwords, session protections, and two-factor authentication for event administrators. No method of storage or transmission can be guaranteed completely secure.
Your choices
You can use the reservation-management tools to correct many details or cancel your reservation. To request access, correction, or deletion, to make or change a photography request, or to stop nonessential email, contact us. Deleting information needed to administer an active reservation may require us to cancel that reservation. Rights may vary by location, and we will respond as required by applicable law.
Changes and contact
We may update this policy as the event or website changes. The effective date above shows the latest revision. Questions or privacy requests may be sent to privacy@voih.org.